Checklist for exchange students

Last changed: 01 June 2021

Below you as a new exchange student at SLU find important information that will be useful before arriving to Sweden and while you are here as a student.

Receive your acceptance letter from Universityadmissions.se

You will receive your Notification of Selection Results approximately 1 month after application deadline. You will receive an email from Universityadmissions.se that your results are available to view online. You can download your acceptance as a PDF if your home university requires it.  Once you have been admitted, you are welcome to send us your Erasmus+ Learning Agreement (if applicable).

Apply for a residence permit in Sweden

If you will study at SLU for more than 3 months and you are NOT a citizen of an EU/EES country or Switzerland, you will need a residence permit for studies in Sweden. You will need to have paid the first installment of your tuition fee before you can apply for the residence permit. Read more and apply directly on the Swedish Migration Agency's website.

It can take between 1-3 months for a decision, so be sure to apply early.

Accommodation

SLU guarantees accommodation for exchange students and fee-paying international students. You do not need to apply separately for housing; the Housing Officer will contact you with your housing offer and contract.

Other students need to find their own accommodation. 

Note: If you have guaranteed accommodation through SLU, you are responsible for picking up the keys from your respective housing office during opening hours.  You may have to arrange your own accommodation for the first night if you cannot come during regular office hours to collect your keys.

Housing information by campus:

Insurance

If you are a foreign student or doctoral student, exchange student, fee-paying student or Erasmus Mundus student, SLU provides various supplementary insurance policies. Your insurance policy will vary based on which category of student you are. Click the links below to read the full terms and conditions for each category:

  • Fee-paying and scholarship students: You are covered 24 hours/day by the FAS+ insurance and the Personal Injury Insurance for students.
  • Exchange students: You are covered 24 hours/day by the Personal Injury Insurance and the Student IN insurance.
  • Free movers and non-fee paying students: You are covered only on university premises and during the journey to/from university by the Insurance for Foreign Visitors (formerly known as GIF insurance) and the Personal Injury Insurance for students. Additional insurance is highly recommended.
  • Erasmus Mundus students: You are covered 24 hours/day by the Personal Injury Insurance for students and the Erasmus Mundus insurance.

Note: If you are a citizen of an EU/EEA country or Switzerland, make sure you have a European Health Insurance Card. The national health insurance provider from your country issues this card.

We also suggest that you visit SLU's web page on insurance. Additional information is available at Study in Sweden

We recommend you to look over your insurance coverage before you arrive in Sweden. If the insurances above are not sufficient, you should take out your own insurance policy.

Disability

If you have a disability, you can receive support for permanent disabilities that affect your studies. Disability means a permanent physical or mental limitation. This includes dyslexia, physical disabilities, mental and neuropsychiatric disorders, visual or hearing impairment as well as chronic illnesses that affect the studies. Contact ability@slu.se.

How to activate your student IT account

Students without a Swedish personal identity number

If you do not have a Swedish personal identity number, you will need to visit IT support to activate your account.  Please have your ID documents and admission decision with you. Or sent a mail to it-stod@slu.se so we can send you infomation how to activate your account over video.

You can get your IT account by mid-August the earliest for courses starting in the autumn semester. And in January for courses in the spring semester.

Students with a Swedish personal identity number

Once you have received your second admission decision, you can activate your account at SLU. You can do this by mid-August the earliest  for courses starting in the autumn semester. And in January for courses in the spring semester.

Click on New account to activate your user account. You will be redirected to Antagning.se, where you can activate your SLU account using your login details for Antagning.se.

Before you get an account, you should read the regulations that apply to the use of IT resources and accept them by checking the box.

If you encounter any problems, please contact IT support at your campus. Please have your ID documents and admission decision with you.

For questions about your IT account, email it-stod@slu.se.

Access card

Once you are registered in an SLU course, you will receive an email informing you that you can pick up your access card from the service centre. It can take up to two days from registration before you receive this email.

Check that you are registered as a student before you visit the service centre. You can check if you are registered at Ladok Student from the Student web start page.

When collecting your card, you will need to bring ID and sign a receipt for your access card. You will be given your personal access card, the terms of use, information about how the card works and the PIN for the card. The PIN is generated automatically by the system and cannot be changed.

Get started with SLU’s digital tools

Once you have gained access to your student account at SLU, you will have access to several digital tools, systems and programs for studies.

Log in and familiarize yourself with these before the course starts. To use some tools, such as the Zoom video tool, you need a camera, microphone, and headphones. Many courses use Zoom in teaching, so it is good to have tested that your technical equipment works before the course starts.

Contact it-stod@slu.se if you have questions about the digital tools.

Zoom

With Zoom, you can study with your classmates over video, for example when you have group work. Zoom will also be used for distance lectures so it is good if you are familiar with the tool.

Please remember to always sign in to Zoom with your SLU account through Single Sign-On (SSO) when you are using Zoom. Type "slu-se" in the SSO box.

How do I get access to Zoom?

If you have an SLU-computer you can find the Zoom-client for PC in Software Center, or if you use Mac you find it in Self Service. If you are a student, you can find it here: studentsharet.

The first time you sign in, you will need to install the Zoom Client on your computer.

Activate Zoom

The first time you want to invite to your own meeting in ZOOM, you need to activate your Zoom account. You only do this once by following the steps below.

  1. Go to https://slu-se.zoom.us.
  2. Select Sign-in 
  3. You will come to the page for the university's joint web login where you log in (Sign In with SSO). You have now activated your Zoom account.
  4. To use Zoom, you also need to install the client. Go to http://slu-se.zoom.us and select the Download Client option at the bottom of the page.

Zoom the client

  1. Start the program.
    Zoom client log in
  2. Zoom client log in Click the Sign in with SSO button.
    Sign in SSo
  3. Type "slu-se" in the Company Domain.
    Sign in SSO
  4. Log in with SLU account; your username and password.
  5. The zoom client looks like below. If you want to start a meeting directly click on "New meeting", or if you want to plan a meeting in advance click on "Schedule".

You should also check your personal settings. In the web browser, you will land on the settings page when you sign in. From the Zoom Client you will reach the settings page under Settings-Advanced Features-Edit My Profile.

Make your Zoom meeting more secure

The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

Help with Zoom

Canvas learning platform

Canvas is a learning platform consisting of course rooms. Canvas has four features:

  • Distributes materials, instructions, links and learning goals.
  • Submission of work safely.
  • Communication with your teacher and other students in the course.
  • Tools for evaluations and examns.

Microsoft Office 365

As a student at SLU you can download and install the Microsoft Office 365 for free. 1TB of storage will allso be included.

This package includes:

  • Word
  • Excel
  • PowerPoint and many other applications.

Office supports PCs and tablet devices with Windows 7 or later, and Mac computers with Mac OS X 10.13 or higher. Office for iPad can be installed on the iPad plates with version 7.0 or higher.

Click here to download the program. Log on with your student identity.

Adobe

The Adobe suite is available on the campus computers (computer lab and library). To get started read more here. If you are attending a design course you may be eligable to access Adobe from home. Please check with your teacher if this is the case. To install the Adobe suite on your own computer, please read more here

Affinity suite

We would also like to recommend the Affinity suite of software for graphics editiing, available for installation at the Program share or via My Desktop.

Autodesk

As student at SLU you are eligible to install Autodesks softwares (e.g. AutoCAD, Revit etc). Visit the link below and click on Get started on the software you want to download.

https://www.autodesk.com/education/edu-software/overview

Create an account with your student email address. You will get an email to verify the account, then you can sign in to download the software. Before the download starts you will get prompted to sign in with your student ID and password to verify license eligibility.

Note! We have noticed that some students, in addition to signing in with SLU credentials, also have to upload additional proof of admission. We are currently investigating what is causing this. In the meantime if you are prompted for additional proof, follow these steps to sign in to Ladok and create a Certificate of Registration that you can upload to Autodesk:
 
 
-Go to Certificate in the menu
-Select Get certificate
-Select Certificate of Registration
-Check English and click Get

My Desktop

With SLU:s virtual study room you can access applications and personal documents from your own computer, tablet or smartphone.

Other free software

Since everyone does not have the opportunity to come to campus to get help with installing software on their private computers we have created a software share where you can download the software needed for your studies, you reach the share with your SLU e-mailadress and SLU password.

We only provide software that we have campus license for which are allowed to be installed in private computers. Software purchased by individual institutions are not listed on this program share.

 There are also some applications specially designed for people with a disability. But some of them work very well for all users.

 

First class and registration

At the first class, you will receive important information about the course and the requirements in relation to examination and grading. If you are unable to make the first class, contact the department responsible for the course in advance. Registration to the course is required to be able to attend classes, and will activate your insurance and student account.

If you are accepted to a freestanding course

If you are accepted to a freestanding course, you are usually able to register online. Online registration will be open in Ladok one week before the course starts. To be able to register online, you need to activate your student IT account first (See above in checklist).

If you can't register online

If you cannot register online, your teacher can also register you at the first lecture.

Mecenat Card (Mecenatkort)

As international students at SLU, you are eligible for a Mecenat card, free of charge. The Mecenat card is a student card which offers many student discounts, including for the public transportation and train companies throughout Sweden. This includes SL, UL, Skånetrafiken, SJ and more. In order to purchase bus/train tickets at the discounted student price, you must have a valid student ID from Sweden which shows the SL/UL logo on it. If you do not have the Mecenat card and you purchase the discounted bus/train tickets, you could be subject to a fine if you get caught by the ticket control.

Joining the student union is the easiest way to get the Mecenat card. If you want to join or are already a member of a student union at SLU, contact them for help getting your Mecenat card, as all student union members receive the card automatically. The student unions do not give out the physical cards, instead they use the Mercenatkort mobile app, and they will give you instructions on how to download your card. If you prefer to have a physical card however, you can request one once you have received your digital one. Please see the website of the Student Unions for more information. The digital card is sufficient all over Sweden for discounts, but if you travel abroad, the physical card is often preferred.

Service centres

  • Alnarp: Alnarpsgården, Sundsvägen 6
  • Uppsala: Ulls hus, Almas allé 8
  • Umeå: Skogishuset,  Skogmarksgränd 17

You can turn to the service centre (see addresses above) at each campus for any questions related to SLU and they will guide you to the right place.

Before leaving and after your exchange

Attendance papers and learning agreement

Get your attendance papers and learning agreement signed.

Syllabus

Get/download your syllabus for all the courses you have studied.

Grades in Ladok

Make sure your grades have been registered in Ladok.

Transcripts

Apply for your transcripts by sending an email to  servicenter@slu.se.

 

 

Other important information about life in Sweden

Cost of living

It is good to be prepared for the cost of living in Sweden. Sweden is a relatively expensive country. You might expect living costs to be between SEK 8,000 and 9,000 per month.  Study in Sweden has good information about the cost of living and the average student budget.

Banking

For students staying in Sweden for less than six months, it is easier to make banking arrangements with your home bank than opening a bank account in Sweden. If you are staying in Sweden for one year or longer, you can apply for a Swedish personal identity number, which makes the process easier.

To become a bank customer, you need to be able to identify yourself, and answer questions about why you want to open an account.  The Swedish Bankers Association has more information about what the bank requires from you when you visit a bank branch: Becoming a bank customer

Swedish weather

Sweden has four distinct seasons: spring (March to May), summer (June to August), autumn (September to October) and winter (November/December to February/March). Sweden can have winter temperatures around -30 degrees Celsius, even if this is not common in the southern parts of the country. The average temperature during the winter in the southern parts of the country is around +2 degrees. Summer temperatures in Sweden can rise to 30 degrees Celsius, and everything in between.

To have appropriate clothes for every season can be costly. Second-hand shops often offer cheaper alternatives. Mittens, hat, a winter coat/jacket and padded boots are recommended if you are staying for winter. Rain clothes are also very useful even during summertime. Since Sweden is a long country, depending on if you are staying in Umeå, Uppsala or Alnarp, winter temperatures will differ and the spring will arrive later the further north you are.

Swedish weather and nature

Swedish personal identity number

If you have moved to Sweden from abroad and are planning to live in Sweden for one year or more, you need to register in the Swedish Population Register. You will then get a Swedish personal identity number from the Swedish Tax Agency (Skatteverket). In order to register in the Swedish Population Register (become ’folkbokförd’), you must personally visit a Tax Agency office.

For more information, including what documents to bring to the tax agency office, please read the information on Skatteverket's website.

You can enter all your personal details in a digital form before your visit to the Tax Agency office. You need to print out the form and bring it to the Tax Agency office.

After receiving your personal identity number

When you have received your personal identity number, please send an email to Ladok@slu.se. This to make sure to update your temporary registration number in the SLU database of student records (Ladok).

In the email, please state:

  • Your name
  • Your current temporary student registration number listed in Ladok
  • Your new 10-digit Swedish personal identity number
  • Your study programme

Learning Swedish

Are you eager to learn some Swedish before you arrive? Here is a free online introduction course you can join: Learning Swedish.

You may also apply for a Swedish course for immigrants (SFI) from Hermods for free. Hermods also offers online courses.

 

Page editor: utb-webb@slu.se