Approved leave from studies and non-completion of studies

Last changed: 28 March 2019

It is important that you contact SLU if you want to take leave from your studies or discontinue them.

Approved leave from studies on special grounds

You can be granted leave from studies if you have special grounds for doing so, and if you can provide a certificate stating why. This means that you will have a guaranteed place on your course or programme the next semester or following your leave. See Chapter 7, Section 33 of the Higher Education Ordinance (1993:100).

Special grounds can be social, medical or other circumstances such as care of a sick child, national military service or civilian service, military basic training in accordance with the ordinance on military basic training or an elected position in a trade union or student organisation (2015:613). Special grounds can also be a probationary period in accordance with Section 12 of the act (2012:332) regarding certain employments or service in the Swedish Armed Forces, which applies to those who are employed as periodical non-commissioned officers, soldiers or sailors in accordance with this act (UHRFS 2016:1).

If you have been approved to go on exchange studies, you should not apply for approved leave from studies during your exchange period.

You can apply for approved leave from studies as early as your second semester. Applications for approved leave from studies made during the first semester count as deferment of studies.

During your leave, you can still take examinations. If, during your leave, you plan to finish the courses you have begun, state this when applying for approved leave from studies.

Approved leave from studies are registered in the Ladok student registry, and any decisions on approved leave from studies are sent to you.

Students can appeal rejected decisions on leave from studies to the Higher Education Appeals Board.

How to apply for approved leave from studies:

  1. Fill in this form to apply for approved leave from studies on special grounds: Application for approved leave from studies on special grounds.
  2. Email the form and the certificate that confirms special grounds to antagning@slu.se or send it to SLU, Utbildningsavdelningen, Box 7010, 750 07 Uppsala.
  3. If your application is approved, the decision will be sent to the email address you gave on the application form. Upload the decision to My pages at universityadmissions.se.
  4. If your application is rejected, the decision will be sent to the email address you gave on the application form.
  5. If you have been granted leave from studies, you must apply for courses you wish to take when you return from your leave during the regular application period. To do so, go to universityadmissions.se. Note that you must log in as a degree programme student when applying.

Appeal

If your application is rejected, the decision will be sent to the email address you gave on the application form. The decision can be appealed. The appeal must be addressed to the Higher Education Appeals Board, but sent to SLU, Box 7070, 750 07 Uppsala no later than three weeks after you received the decision. The appeal must state what you are appealing, the change you would like made and why.

Leave from studies without special grounds

You can take leave from your studies even if you do not have special grounds for doing so. Reasons that do not entitle you to a guaranteed place after taking leave are e.g. research, other studies or work. If you do not have special grounds for taking leave from your studies, you will only be offered a place on a course when you return if there are places available.

To report leave from studies without special grounds, email antagning@slu.se. State your name, personal identity number, the dates for your leave and, preferably, a reason for taking leave. If you plan on taking leave from your studies, please consult a study and career adviser and the department in question.

Deferment of studies

You can apply for deferment of studies if you have special grounds for doing so. The deferment period can be up to 18 months unless there are special reasons to extend it. (Chapter 7, Section 33 of the Higher Education Ordinance (1993:100).)

Special grounds can be social, medical or other circumstances such as care of a sick child, national military service or civilian service, military basic training in accordance with the ordinance on military basic training or an elected position in a trade union or student organisation (2015:613). Special grounds can also be a probationary period in accordance with section 12 of the act (2012:332) regarding certain employments or service in the Swedish Armed Forces, which applies to those who are employed as periodical non-commissioned officers, soldiers or sailors in accordance with this act (UHRFS 2016:1).

How to apply for deferment of studies:

  1. Accept the place you were offered at universityadmissions.se.
    To apply for deferment of studies, write an email, attach a certificate that confirms any special grounds and send it antagning@slu.se or SLU, Utbildningsavdelningen, Box 7010, 750 07 Uppsala.
  2. If your application is approved, the decision will be sent to the email address you gave on the application form. Upload the decision to My pages at universityadmissions.se.
  3. If your application is rejected, the decision will be sent to the email address you gave on the application form.
  4. If you have been granted deferment of studies, you must apply for courses you wish to take when you return from your leave during the regular application period. To do so, go to universityadmissions.se.

Contact the Division of Educational Affairs at antagning@slu.se if you have any questions.

Appeal

If your application is rejected, the decision will be sent to the email address you gave on the application form. The decision can be appealed. The appeal must be addressed to the Higher Education Appeals Board, but sent to SLU, Box 7070, 750 07 Uppsala no later than three weeks after you received the decision. The appeal must state what you are appealing, the change you would like made and why.

Non-completion of a programme

If you wish to discontinue your programme studies, you must apply for non-completion of studies. Non-completion applications are definite, and you will no longer have your place on the programme. However, you can still complete courses you have begun. You must reapply and be readmitted if you want to study a programme again.

If you wish to apply for definite non-completion of your studies, you must give up your place in writing. Use the non-completion form

Form for non-completion of studies.pdf

Non-completion of a course

You can apply for early non-completion of a course for three weeks after a course starts. Go to My Studies on the student web to apply for early non-completion. If you apply for early non-completion, you can reapply for the course at a later date. Remember to notify the course coordinator that you will not be completing the course.

If you want to stop taking a course after more than three weeks after the course starts, this is called late non-completion of a course. You must notify the department responsible for the course that you want to apply for late non-completion. When you have applied for late non-completion, you cannot reapply for the course. If you still apply for the course in question, you will receive a message saying you must contact the department responsible for the course regarding re-registration and retakes.

 


Contact

Study and career guidance

Ask us about: courses or programmes, which education that suits you and how to reach your future goals, your study environment and career after graduating.

Do you have questions about the university or our programmes? Maybe you can find your answers here.
FAQ: Frequently asked questions about studies

Book an appointment
Contact us by telephone or email to schedule a private conversation. We can also provide guidance via Skype and telephone.

Email

studyguidance@slu.se

Telephone
+46 (0)18 67 28 00 

Telephone hours
Monday 10-12
Tuesday 10-12
Thursday 13-15

Page editor: utb-webb@slu.se